Project Management Knowledge Areasare the essential components of project management, which provide the basis for managing projects and achieving successful outcomes.
A great starting point for project management knowledge is thePMBOK Guide.
This article will review the ten recognized PMBOK knowledge areas and explain how they work together to form a project management system.
Whether you want tobecome a project manageror seek a better grasp of the subject, this article is a great place to start.
What are the key project management knowledge areas?
Here are the ten key knowledge areas outlined in the PMBOK Guide.
1. Project integration management
Project integration management is an essential component of project management. It involves overseeing the processes used to bring together various project elements. This includes the physical and digital features and the people involved in the project. It also involves managing relationships between stakeholders and managing changes that arise during the project.
2. Project scope management
Project scope managementensures that a project’s objectives are achieved within the constraints of available resources and timeframes. This involves developing a plan for the project, determining what tasks need to be done and in which order they should be completed, estimating costs, and tracking progress against the plan.
3. Project time management
Project time management is integral to planning a successful project. It includes creating timelines, setting deadlines, scheduling resources, and allocating time to each task or resource required for project completion.
4. Project cost management
Project cost management is all about managing costs associated with completing a project on time and within budget. This involves setting a budget, tracking prices and expenses related to the project, and identifying ways to reduce costs or maximize resources.
5. Project quality management
Project quality management is all about ensuring that the deliverables and processes associated with a project meet predetermined standards of excellence. This includes developing plans for quality assurance, testing products before release, and auditing results to ensure compliance with established quality standards.
6. Project resource management
Project resource management involves managing people and other resources to complete a project successfully. This includes recruiting team members, assigning project tasks according to their skillset, motivating them to perform at their best, and monitoring resources used throughout the project lifecycle.
7. Project communications management
Project communications management ensures that all stakeholders know the project’s progress and have access to the information they need at the right time. This includes setting up a communication plan, establishing channels for communication, communicating effectively with team members and other stakeholders, and managing conflicts among stakeholders.
8. Project risk management
Project risk management is all about identifying potential risks or issues that can slow down the project and creating plans or strategies to respond to them if they arise. According to the Project Management Body of Knowledge (PMBoK), it includes quantitative risk analysis associated with the project, developing contingency plans in case those risks materialize, and monitoring risks throughout the project’s lifecycle.
9. Project procurement management
Project procurement management is concerned with acquiring goods and services required to complete a project. From identifying potential vendors, evaluating offers from suppliers, negotiating contracts and terms, managing the procurement process, and ensuring compliance with legal requirements, it all falls within this step of the PM knowledge areas.
10. Project stakeholder management
Project stakeholder management is an integral part of any successful project. It involves identifying stakeholders and their interests in the project, engaging with them throughout the project’s life cycle, responding to their concerns or questions promptly, and keeping them informed about the progress made toward completion. By doing so, stakeholders can be sure that their goals are being taken into account when making decisions about the project.
Putting it all together as per project management body of knowledge (PMBoK)
Project management uses various strategies, techniques, and project management best practices to complete projects successfully.
This includes developing plans, managing time and costs, ensuring quality standards are met, managing resources and communications, identifying risks, conducting procurement activities, and engaging with stakeholders.
By understanding these different project management best practices and applying them appropriately during the project lifecycle, teams can be sure that they will be able to complete their objectives successfully within constraints imposed by available resources and timelines.
When creating a successful project implementation plan, it is essential to consider all these project management best practices and understand how they can be applied together to ensure the best results. Keeping track of progress and evaluating results regularly will help teams identify areas that require improvement or adjustments. Ultimately, the goal should always be to deliver the best possible outcome for a given set of constraints.
With plenty of project manager certifications, courses, and resources, and dedicated person can become a successful project manager.
In which situations are project management knowledge areas useful?
Let’s now consider some situations where project management knowledge areas are used.
First, consider a project manager tasked with creating a new website for their company. Amongst other tasks, they will need to use project scope management to:
- Define the objectives and constraints of the project
- Create a detailed plan that considers how the process needs to be managed
- Develop quality standards for the deliverables
- Identify which resources are required and how they should be allocated
- Manage communications between stakeholders, including customers and suppliers, and more.
Now consider a project manager working on developing a new mobile application.
Here, they will need to use project time management to:
- Estimate the amount of time it’ll take to complete each phase of the project
- Allocate task times and deadlines among team members
- Track progress against set timelines and adjust plans when needed, and more.
Finally, consider a project manager running an international event.
In this instance, they will need to use project risk management to:
- Identify risks associated with the event
- Assess the potential impacts of those risks on the project
- Develop strategies for mitigating the identified risks and more.
From these examples, it’s clear that project management knowledge areas are essential in ensuring the successful completion of projects.
By understanding how the various project management knowledge areas can be used in different contexts, teams can better plan, manage and deliver successful projects.
Real-Life business examples
Here are five real-life examples of how project management knowledge areas can be used in business.
1. Developing a new product
Let’s take a company developing a new consumer product in the electronics industry.
Considering some of the project management knowledge areas—scope, time, cost, quality, resources, communications, and stakeholders—the company needs to perform the following activities:
- Scope: Let’s say the project scope is to create a new smartphone with enhanced features. The team will need to define the product requirements, create design drafts, and develop prototypes.
- Time: The development cycle needs to be completed within a certain timeline. A schedule of activities needs to be created that identifies key milestones, tasks, and deliverables. In this case, the time might be set to 12 months from the start of the project.
- Cost: The team needs to establish a budget for product development and determine what resources need to be allocated. They might also consider outsourcing certain tasks to keep project cost management in control. The project’s cost should be compared to potential revenue to determine if the product is worth developing.
- Quality: The team will need to determine what quality standards are necessary for the product and how these standards can be met. They may decide to test the prototypes with customers to get feedback on the design and functionality of the product.
- Resources: The team needs to consider the resources needed in order to complete the project. This includes human resources (e.g., engineers, designers, marketers), and financial resources (e.g., equipment, materials).
- Communications: The team will need to ensure an efficient flow of communication between all stakeholders involved in the project. This includes customers, suppliers, and other external parties.
- Project stakeholder management: The team needs to identify the project’s stakeholders and how their interests can be taken into account. These stakeholders may include customers, shareholders, employees, and more.
By understanding how these project management knowledge areas can be used for developing a new product, the team can ensure a successful outcome for the project.
2. Offering chalets for rent
Next, consider a company that’s offering chalets for rent. Knowing some project management knowledge areas—scope, time, cost, quality, resources, communications, and stakeholders—will help them plan and manage their business more effectively.
Consider that the project’s scope is to offer two-bedroom chalets for rent. The team needs to determine what features should be included in the chalet and how they will be built.
The quality of the chalets must also be considered, including any safety requirements that need to be met. The team needs to ensure that they have enough resources (e.g., materials, labor) available to finish the project on time and within budget.
Communication between all stakeholders (e.g., customers and suppliers) needs to be maintained throughout the project, and their interests should also be considered.
By understanding how these project management knowledge areas can be used to offer rent chalets, the team can ensure a successful outcome for the project.
3. Improving customer experience
Consider a large services-based company (like a contact center) that wants to improve its customer experience (CX). In this case, they need to consider the project management knowledge areas—scope, resources, budgeting, timeline, and communication—to ensure their successful completion.
The objectives of such a project would be to reduce call waiting time, issue resolution time, and provide users with a unified experience. The team needs to define the project scope by creating a list of existing issues, their solutions, and the associated cost behind them.
After that, they need to identify the resource needed—such as DevOps, to fix/improve the tech stack, more employees to reduce call waiting time, and use better tools like the cloud-based phone system, call routing software, noise cancellation tools, etc, to improve customer experience.
The team also needs to identify any potential risks associated with the project, such as budget overruns.
The timeline should be established so that everyone knows when tasks need to be completed and how long the project is expected to take. Finally, the team needs to create a communication plan that outlines how the different stakeholders and team members can stay in touch throughout the project.
By following these key project management knowledge areas, a contact center can ensure their project of improving the end user’s experience is achieved.
4. Building a new facility
Here’s an example from a company planning a new manufacturing facility.
In this industry, project management knowledge can help the team effectively manage this large-scale project.
The scope should include defining the size and specifications of the facility, such as the number of floors, departments, and machinery required. It should also include any additional features that might be necessary to make it suitable for manufacturing.
The resources should include hiring skilled personnel, procuring the necessary materials, and understanding any zoning or construction regulations that might apply.
With costs being a critical component of any major project, the team must create a budget that accounts for all the materials and personnel needed. They should also factor in any potential risks or delays during the construction process.
The timeline should identify key milestones and tasks and when deliverables are expected to be completed. In this case, such milestones might include the excavation of the site, setting up the foundation, and installing the machinery.
Finally, to ensure everyone is on the same page throughout the project, they need a communication plan outlining how all stakeholders can stay in touch and receive updates.
5. Car title loans
Finally, let’s look at a project related to car title loans. In this case, the team might establish the project’s scope. This could include deciding what services to offer, such as loan terms and interest rates, and any additional features customers might want.
The team needs to identify the resources necessary for this project, such as a loan officer or customer service representative. They should also create a budget that accounts for any potential costs associated with offering car title loans.
The timeline should account for any steps needed to provide these loans, such as acquiring legal documents and setting up an online system.
Finally, they need a communication plan so everyone involved is kept informed throughout the process and customer feedback can be collected.
Project management knowledge areas are important to the success of any project. They help ensure that all facets of a project are properly addressed and managed both at the beginning and throughout its entire life cycle.
While some knowledge areas overlap others, each is unique in its approach to managing different aspects of a project.
Project management knowledge areas – FAQ
Do all the knowledge areas have to be used for every project?
No, not all the knowledge areas need to be used for every project.
Different projects require different approaches and strategies, so each will have unique needs and requirements. The key is to assess the project's scope and determine which knowledge areas are most applicable and necessary to complete it successfully. By doing this, teams can ensure they utilize the most appropriate tools and techniques to achieve their goals.
What is the importance of the ten project management knowledge areas?
The ten project management knowledge areas are essential components of a successful project. These areas provide the framework for effective planning, execution, and control of projects.
They enable teams to define objectives, manage risks, allocate resources, evaluate performance and close out projects. By applying these principles to their projects, teams can ensure that they deliver high-quality results on time and within budget.
What is the best way to manage project change?
The best way to manage project change is by having a well-defined process. This should include identifying potential changes and assessing their impact on the project objectives and timeline.
Teams should create contingency plans outlining how they will handle unanticipated changes. They should also make sure to update stakeholders regularly to ensure that everyone is on the same page. Finally, it is essential to have a system of checks and balances to monitor changes and ensure that they do not endanger the project's success.
How can teams maximize their efficiency when managing projects?
There are many different ways teams can increase their efficiency when managing projects. One way is to invest in training and development opportunities for team members so they are up-to-date on best practices and emerging trends.
Additionally, teams should use project management software or other digital tools to streamline processes and automate tasks whenever possible. They should also track progress regularly and make adjustments to stay on target. Finally, teams should focus on communication between stakeholders, both internally and externally, to ensure that everyone has the same understanding of project goals and objectives.
What are the 10 knowledge areas of project management and how do the five process groups map to these 10 areas? ›
- Project integration management. ...
- Project scope management. ...
- Project time management. ...
- Project cost management. ...
- Project quality management. ...
- Project human resources management. ...
- Project communications management. ...
- Project risk management.
Scope Management PMBOK Knowledge Area:
Four of them belong to planning. These are planning the scope management, collecting requirements, defining the scope, and creating WBS. Two processes belong to the monitoring and controlling process group.
Project management knowledge areas are important because they provide a framework for different project management processes throughout a project lifecycle.How can I remember the 10 knowledge areas of PMP? ›
- I – Integration.
- Should – Scope.
- Serve – Schedule.
- Coffee – Cost.
- Queen – Quality.
- Radha – Resource.
- Comes with – Communication.
- Rana – Risk.
- Project integration management.
- Project scope management.
- Project time management.
- Project cost management.
- Project quality management.
- Project resource management.
- Project communications management.
- Project risk management.
Generally speaking, projects require five process groups — initiating, planning, executing, monitoring and controlling, and closing. These are known as the PMBOK (Project Management Body of Knowledge) process groups.What are the PMBOK key concepts? ›
Personally, the most important concepts are scope, cost and time. This is known as “The Triple Constraint” and allows you to control and detect deviations from the initial planning and help you manage expectations and delivery results.What are the PMBOK knowledge areas process groups? ›
Project Management Process Groups
The PMBOK® Guide organizes the Project Management Processes in five groups: initiating processes, planning processes, executing processes, controlling processes and closing processes.
- Define stakeholders. Stakeholders include anyone with an interest in the project. ...
- Define roles. Each stakeholder's role should be clearly defined. ...
- Introduce stakeholders. ...
- Set goals. ...
- Prioritize tasks. ...
- Create a schedule. ...
- Assess risks. ...
- Prioritize What's Urgent. First, make a list of what's most important to each project you're managing. ...
- Block Your Work Time. ...
- Create Space for 100% Focus. ...
- Weed out Your Workload. ...
- Delegate. ...
- Overlay Your Project Planning. ...
- Track your progress. ...
- Know What's Flexible.
- Integration Management.
- Scope Management.
- Schedule Management.
- Cost Management.
- Quality Management.
- Resource Management.
- Communications Management.
- Risk Management.
Project management knowledge areas are an important realm of knowledge every project manager should be acquainted with. These areas help to systemize and prioritize project management processes, resulting in successful project execution.What is the purpose of knowledge areas? ›
Knowledge areas provide a way to organize and categorize knowledge and skills needed in a particular specialty. Processes, key concepts, and activities are group into common areas. By grouping many processes and activities into a few areas, it's easier to understand and remember.What is the importance of PMBOK? ›
For project managers, a universal set of best practices is vital because PMBOK is the standard by which PMP certification is attained. For employers, PMBOK is crucial because it helps them identify professionals who can step in and apply standardized practices within the business and across departments.Can I pass PMP without reading Pmbok? ›
Yes, it is possible to pass the PMP exam without reading the PMBOK Guide. In our experience, as training providers, we have seen many people who passed the exam without reading the PMBOK Guide.Should I memorize the Pmbok? ›
You should memorize the Project Management Process Group and Knowledge Area Mapping matrix from the PMBOK® Guide and learn the documents created during the Initiating and Planning stages and know what each one does.How do you pass the Pmbok exam? ›
- Conquer the PMBOK® Guide. The PMP exam is based largely on the PMBOK® Guide. ...
- Use a Good PMP® Prep Book. ...
- Try PMP Exam Prep Workshops. ...
- Try Online PMP Exam Prep Workshops. ...
- Take Advantage of Online PMP Exam Simulators. ...
- Remember Flash Cards. ...
- Participate in Study Groups and Discussion Forums.
- Integration Management. Integration management refers to managing the core processes or outline of the entire project. ...
- Scope Management. ...
- Time Management. ...
- Cost Management. ...
- Quality Management. ...
- Human Resource Management. ...
- Communication Management. ...
- Risk Management.
Project management is the discipline of initiating, planning, executing, controlling, and closing the work of a team to achieve specific goals and meet specific success criteria. It is the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.Which process group has processes from all the ten knowledge areas? ›
- Project Integration Management.
- Project Scope Management.
- Project Time Management.
- Project Cost Management.
- Project Quality Management.
- Project Human Resouces Management.
- Project Communications Management.
- Project Risk Management.
The ten knowledge areas of the PMBOK® Guide – 6th edition have been replaced by a set of 8 performance domains in the PMBOK® Guide – 7th edition. The PMI defines a domain as “groups of related activities that are critical for the effective delivery of project outcomes.”What are the PMBOK 6 processes? ›
PMBOK 6 Process Groups
Process Group - The 5 process groups will remain the same: initiating, planning, executing, monitoring & controlling and control.
The 12 principles as laid down in the Project Management Body of Knowledge Guide (PMBOK) act like the rules for the entire project management process. Every project manager must adhere to these principles for the successful completion of a project and ensure that they are working in the right direction.What are the PMBOK tools and techniques? ›
- PMP Expert judgement. Expert judgement is one of the most common tools in the planning process. ...
- PMP Data gathering. ...
- PMP Data analysis. ...
- PMP Data representation. ...
- PMP Decision making. ...
- PMP Project Management Information System (PMIS) ...
- PMP Meetings.
The biggest change is the shift from “process-based project management” to “principle-based project delivery”. Instead of processes, inputs, outputs, tools, and techniques, project delivery focuses on principles and outcomes. Knowledge areas will not be existing in PMBOK anymore. There will be performance domains.What does PMBOK stand for and which organization develops PMBOK? ›
The Project Management Body of Knowledge (PMBOK) is a document containing standard terminology, best practices and process guidelines around project management as defined by the Project Management Institute (PMI).What is PMBOK and how is the framework organized? ›
What is the Project Management Body of Knowledge (PMBOK)? The Project Management Body of Knowledge (PMBOK) is a standard set of processes, guidelines, and best practices used in project management. It's broken into five process groups, 10 knowledge areas, and 49 processes.What are the 11 steps of the project planning process? ›
- Create and Analyze Business Case.
- Identify and Meet Stakeholders for Approval.
- Define Project Scope.
- Set Project Goals and Objectives.
- Determine Project Deliverables.
- Create Project Schedule and Milestones.
- Assignment of Tasks.
- Carry Out Risk Assessment.
The five stages of project management are initiation, planning, execution, monitoring/controlling, and closing. In each of these five project management steps, teams follow a structured project outline to ensure projects close according to schedule, budget, and scope.How do you prioritize multiple projects to meet all deadlines? ›
- Prioritize each project and task by urgency. ...
- Create a single timeline for all your projects. ...
- Explore all potential options for flexibility in advance. ...
- Block time on your calendar to focus. ...
- Be honest with yourself and your stakeholders.
- Separate Personal From Business Projects When Working. ...
- Prioritize What Is Urgent Versus Important. ...
- Consider The Results of Your Project. ...
- Prioritize Projects by Deadline. ...
- Request Feedback, and Communicate with Team Members. ...
- Stay Flexible.
How many projects should a project manager manage? The number of projects a project manager should manage typically ranges anywhere from three to 20 and depends on the employee's expertise and the complexity of the projects assigned.What are the key project knowledge areas? ›
There are ten (10) key knowledge areas that a successful project manager should possess. They are integration management, scope management, time management, cost management, quality management, human resource management, communications management, risk management, procurement management and stakeholder management.What key areas should be covered in a project plan? ›
- Outline business justification and stakeholder needs. ...
- List of requirements and project objectives. ...
- Project scope statement. ...
- List of deliverables and estimated due dates. ...
- Detailed project schedule. ...
- Risk assessment and management plan. ...
- Defined roles and responsibilities.
Project management knowledge areas coincide with the process groups, which are project initiation, project planning, project execution, monitoring and controlling, and project closing. These are the chronological phases that every project goes through.What is the difference between knowledge areas and process groups? ›
The major difference is that the process groups outline what a project manager needs to do, while the knowledge areas are what a project manager needs to know.How many knowledge areas are there? ›
Whenever there is a body of knowledge, it helps to divide it up. So, we have Knowledge Areas. These are domains within the wider body. The PMI famously divides Project Management knowledge into 10 Knowledge Areas (or KAs).What do you understand by the knowledge area name all 10 knowledge area? ›
- What are the 10 knowledge areas of project management?
- Project integration management.
- Project scope management.
- Project time management.
- Project cost management.
- Project quality management.
- Project resource management.
- Project communications management.
- Robust Search. ...
- A Powerful Q&A Engine. ...
- Reporting and Analytics. ...
- Access on Any Device. ...
- Knowledge That Integrates. ...
- Ability to Tailor Your Solution to Your Company. ...
- Ability to Scale With Your Business. ...
- Team Collaboration.
PMI does not advocate any particular methodology. It only supplies a standard of good project management practices, and whether individuals choose to follow a waterfall or an agile approach, the PMBOK® Guide will support them both.
- PMBOK Benefits Those Preparing for the PMP Exam. ...
- PMBOK Counts as Professional Development Units. ...
- Easy Breakdown of Project Management Steps. ...
- Expansion of Experience Into Other Fields and Industries. ...
- Tested Methodologies to Project Management.
1. You should read and study the PMBOK Guide 7th edition—rather than the 6th— to prepare for the exam. It is now officially the 7th edition used as a reference to create and validate exam questions.What are the 10 major changes between the 5th and 6th edition of the PMBOK Guide? ›
- Changes in Knowledge areas: There is no addition of new knowledge areas. ...
- Change in processes: ...
- Chapter addition: ...
- Tool and Techniques: ...
- Knowledge Areas: ...
- Introduction of Agile: ...
- Introduction of risk response strategy: ...
- Introduction of notations:
Personally, the most important concepts are scope, cost and time. This is known as “The Triple Constraint” and allows you to control and detect deviations from the initial planning and help you manage expectations and delivery results.What are the major knowledge areas and process groups of PMBOK? ›
The PMBOK® Guide organizes the Project Management Processes in five groups: initiating processes, planning processes, executing processes, controlling processes and closing processes. All 39 processes are divided into these five groups and intertwined by the results that they achieve (Exhibit 2).What are the knowledge areas and process groups in project management as per PMI ques10? ›
Every project needs the 5 Process Groups - Initiating, Planning, Executing, Monitoring & Controlling and Closing.What are the key differences between PMBOK 6 and 7? ›
So, without further ado, here are the three fundamental differences between PMBOK 6 and PMBOK 7: PMI Has Shifted from Process Based Standard To Principle Based Standard. PMBOK 7 Is NOT A Replacement of PMBOK6. PMBOK® 6 Focuses on Knowledge Domains And PMBOK® 7 Focuses On The Performance Domains.Should I buy PMBOK 6 or 7? ›
1. You should read and study the PMBOK Guide 7th edition—rather than the 6th— to prepare for the exam. It is now officially the 7th edition used as a reference to create and validate exam questions.Should I buy PMBOK 6th or 7th edition? ›
So, to answer your question on whether to refer to the 6th or 7th edition of the PMBOK guide, I recommend reading PMBOK 7. However, this does not mean that you should limit your preparation to only reading the 7th edition of the PMBOK guide as it won't be sufficient to pass the exam.What are the stages of PMBOK? ›
Generally speaking, projects require five process groups — initiating, planning, executing, monitoring and controlling, and closing. These are known as the PMBOK (Project Management Body of Knowledge) process groups.
According to the PMBOK Guide (Project Management Body of Knowledge) by the Project Management Institute (PMI), a project management life cycle consists of 5 distinct phases including initiation, planning, execution, monitoring, and closure that combine to turn a project idea into a working product.What are the project management knowledge areas summary? ›
The project management knowledge areas are: Integration management, Scope management, Time management, Cost management, Quality management, Human Resources management, Communications management, Risk management, Procurement management, and Stakeholder management.What are the nine knowledge areas on which project management is based? ›
These knowledge areas include: 1. Integration Management - project selection methods and methodologies, stakeholder analyses, charters, project management plans, project management software, change requests, change control boards, review meetings, and lessons-learned reports.