FEMA Seeker - Vacancy - Questions Preview (2023)

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Vacancy Questions Preview Grade: 11 Grade: 12 Grade: All Grades Videos

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Vacancy Questions Preview

Grade: 11

1GS-11: Select the response that best describes your education and/or experience.Answer to this question is required
  • I possess at least one year (52 weeks) of specialized experience equivalent to the GS-9 level, as described above and in the vacancy announcement.
  • I have successfully completed a Ph.D. or equivalent doctoral degree or at least three full years of progressively higher level graduate education leading to such a degree or LL.M. in a related field (Transcript required).
  • I possess a combination of specialized experience, as described in the vacancy announcement, and related graduate level education, beyond the first two years of graduate level study, that when combined, meet the qualification requirements for this position (Transcript required).
  • I do not meet any of the requirements as described above.
23111294 Do you possess demonstrated experience, as an employee, dealing with bureaucracy, diverse staff, difficult personalities, competing factions, hierarchy and chain of command while maintaining a positive, effective professional reputation?Answer to this question is required
  • Yes
  • No
3From the list below, please select all responses that reflect your experience completing administrative tasks. Select all that apply:Answer to this question is required
  • Maintained the calendars of multiple executives who face conflicting meeting requests.
  • Coordinated the collection of materials for executives to reference during informational pre-meetings, meetings or briefings.
  • Assembled and edited material for meetings, briefings or conferences.
  • Recorded and issued meeting minutes or notes.
  • Screened calls or visitors.
  • Distributed incoming correspondence to staff.
  • None of the above.
4Select the statement that describes your experience managing office operations.Answer to this question is required
  • Followed-up with other administrative staff to identify the status of administrative actions.
  • Managed office calendars, scheduling appointments, meetings and conferences.
  • Assisted managers with developing and implementing office initiatives related to administrative requirements.
  • Coordinated and attended staff meetings and then follows-up on recommended meeting actions.
  • None of the above
5Select all of the responses that describe your experience completing administrative tasks. Choose all that apply.Answer to this question is required
  • Maintained office calendars.
  • Coordinated and scheduled meetings.
  • Scheduled ancillary rooms.
  • Recorded and distributed meeting minutes.
  • Received office phone calls.
  • Received office visitors.
  • Distributed incoming correspondence to staff.
  • Tracked incoming and outgoing materials for an office.
  • Assembled and edited materials for meetings, briefings, or conferences.
  • Maintain manual and electronic filing systems.
  • None of the above.
6Have you juggled multiple ongoing administrative tasks in your office (for example, responding to urgent e-mails while answering front desk phone calls)?Answer to this question is required
  • Yes
  • No
7Choose the statement(s) that best describe your customer service skills used as a regular part of your job to support organizational goals and leadership.Answer to this question is required
  • I have advised external and internal customers of problems and delays and proposed solutions for addressing the problems in order to meet customer expectations.
  • I have successfully done work that regularly involved interacting with difficult customers, clients, co-workers, or supervisors.
  • I have communicated both technical and non-technical information to others within and outside of my organization or workplace.
  • I have researched and responded to requests for assistance.
  • I have utilized a tracking system to process and follow up on requests for assistance.
  • I have kept customers informed of the status of their requests for assistance.
  • I have contacted customers to provide information on agency or organizational programs.
  • I have not performed any of the above tasks.
8From the list below, please select all areas in which you have demonstrated on-the-job experience:Answer to this question is required
  • Analyzed current work operations to identify weaknesses.
  • Made recommendations to improve work operations.
  • Tracked program requirements for reporting purposes.
  • Developed information used for briefing materials.
  • Assisted with an employee development program.
  • Tracked employee training requests.
  • Provided guidance to staff regarding training opportunities.
  • Participated in conferences, meetings, etc. to ensure efficiency of program operations.
  • None of the above.
9Which of the following steps have your performed related to processing travel. Select all that applyAnswer to this question is required
  • Provide technical guidance and advice on a variety of travel related topics.
  • Create and certify travel authorizations in an automated system.
  • Prepare travel vouchers for reimbursement of travel costs.
  • Audit travel vouchers for accuracy.
  • None of the above.
10Select all responses that reflect your use of regulations, policies and precedents affecting support resources for the organization.Answer to this question is required
  • Travel
  • Supplies
  • Property Inventory
  • Office moves
  • Time and attendance
  • Correspondence
  • Procurements
  • None of the above
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113088198 From the list below, select the types of document(s) you possess experience writing in a professional setting.Answer to this question is required
  • I have prepared memorandums for internal audiences.
  • I have prepared sections of reports or briefings.
  • I have assisted in completing technical reports or briefings.
  • I have participated in developing policy recommendations.
  • I have drafted or participated in the development of studies, reports, articles, or newsletters distributed to audiences outside my organization.
  • None of the above.
12Select the statement(s) that describe(s) your experience communicating information to employees, customers, managers, and/or senior officials.Answer to this question is required
  • I have communicated with co-workers within a team environment.
  • I have coordinated work within the office with clerical, administrative, and/or other personnel.
  • I have directed more technical inquiries to appropriate parties.
  • I have made contacts with other offices within and outside the organization to obtain or provide information.
  • I have received telephone calls, greeted visitors, and/or determined where callers/visitors/inquiries should be directed.
  • I have screened calls and referred calls to appropriate staff members.
  • I have compiled materials for use in reports, briefings, and meetings for senior officials.
  • I have assisted in the preparation of briefing materials or supporting documentation for use by senior officials at meetings.
  • I have followed up with staff in order to gain the information necessary for meetings.
  • I have summarized meeting or conference discussions in written summaries.
  • I have handled sensitive or confidential information and/or documents in an appropriate manner.
  • None of the above
13From the list below, select the item(s) you have written in a professional setting. (Select all that apply)Answer to this question is required
  • Briefing materials
  • Written procedures
  • Memoranda and/or correspondence for higher-level signature(s)
  • Guidelines for implementing new initiatives or systems
  • Management reports
  • Systems or program operational documentation
  • Training material
  • None of the above
14Select the statements that describe your experience maintaining composure during stressful encounters with difficult or confrontational people.Answer to this question is required
  • I have often demonstrated great self-control in the face of harsh opposition on the job in positions such as club bouncer, security guard or police officer.
  • I have often demonstrated great composure dealing with irate customers on the job in a customer service, retail, or similar environment
  • I have often exhibited a cool demeanor in a white-collar atmosphere where tempers and tensions can be high.
  • I have experience with difficult or confrontational people, but not in the workplace.
  • I have little experience dealing with difficult people.
  • None of the above
15From the list below, select the response(s) that best reflect(s) your outreach event experience. (Select all that apply.)Answer to this question is required
  • Planned special events
  • Coordinated logistical support
  • Conducted tours
  • Organized ceremonies
  • None of the above
16Have you worked as an administrative professional assisting a senior executive in a high level position?Answer to this question is required
  • Yes
  • No
17

3193998 Please indicate where and when you obtained each of the specialized experience requirements listed in the Qualifications section of this Job Opportunity Announcement. Include in your response: (1) the area of specialized experience; (2) the place of employment; and, (3) the specific dates of employment the experience was gained in MM/DD/YYYY - MM/DD/YYYY format. Your response must be supported by your resume.

Example: Experience in developing and delivering presentations and training; ABC Company; 10/01/2016 - 05/15/2018.

Maximum length of 5000 characters.Answer to this question is required

Grade: 12

1GS-12: Do you have one year of specialized experience, equivalent to the GS-11 level, as defined in the vacancy announcement?Answer to this question is required
  • Yes
  • No
23111294 Do you possess demonstrated experience, as an employee, dealing with bureaucracy, diverse staff, difficult personalities, competing factions, hierarchy and chain of command while maintaining a positive, effective professional reputation?Answer to this question is required
  • Yes
  • No
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3From the list below, please select all responses that reflect your experience completing administrative tasks. Select all that apply:Answer to this question is required
  • Maintained the calendars of multiple executives who face conflicting meeting requests.
  • Coordinated the collection of materials for executives to reference during informational pre-meetings, meetings or briefings.
  • Assembled and edited material for meetings, briefings or conferences.
  • Recorded and issued meeting minutes or notes.
  • Screened calls or visitors.
  • Distributed incoming correspondence to staff.
  • None of the above.
4Select the statement that describes your experience managing office operations.Answer to this question is required
  • Followed-up with other administrative staff to identify the status of administrative actions.
  • Managed office calendars, scheduling appointments, meetings and conferences.
  • Assisted managers with developing and implementing office initiatives related to administrative requirements.
  • Coordinated and attended staff meetings and then follows-up on recommended meeting actions.
  • None of the above
5Select all of the responses that describe your experience completing administrative tasks. Choose all that apply.Answer to this question is required
  • Maintained office calendars.
  • Coordinated and scheduled meetings.
  • Scheduled ancillary rooms.
  • Recorded and distributed meeting minutes.
  • Received office phone calls.
  • Received office visitors.
  • Distributed incoming correspondence to staff.
  • Tracked incoming and outgoing materials for an office.
  • Assembled and edited materials for meetings, briefings, or conferences.
  • Maintain manual and electronic filing systems.
  • None of the above.
6Have you juggled multiple ongoing administrative tasks in your office (for example, responding to urgent e-mails while answering front desk phone calls)?Answer to this question is required
  • Yes
  • No
7Choose the statement(s) that best describe your customer service skills used as a regular part of your job to support organizational goals and leadership.Answer to this question is required
  • I have advised external and internal customers of problems and delays and proposed solutions for addressing the problems in order to meet customer expectations.
  • I have successfully done work that regularly involved interacting with difficult customers, clients, co-workers, or supervisors.
  • I have communicated both technical and non-technical information to others within and outside of my organization or workplace.
  • I have researched and responded to requests for assistance.
  • I have utilized a tracking system to process and follow up on requests for assistance.
  • I have kept customers informed of the status of their requests for assistance.
  • I have contacted customers to provide information on agency or organizational programs.
  • I have not performed any of the above tasks.
8From the list below, please select all areas in which you have demonstrated on-the-job experience:Answer to this question is required
  • Analyzed current work operations to identify weaknesses.
  • Made recommendations to improve work operations.
  • Tracked program requirements for reporting purposes.
  • Developed information used for briefing materials.
  • Assisted with an employee development program.
  • Tracked employee training requests.
  • Provided guidance to staff regarding training opportunities.
  • Participated in conferences, meetings, etc. to ensure efficiency of program operations.
  • None of the above.
9Which of the following steps have your performed related to processing travel. Select all that applyAnswer to this question is required
  • Provide technical guidance and advice on a variety of travel related topics.
  • Create and certify travel authorizations in an automated system.
  • Prepare travel vouchers for reimbursement of travel costs.
  • Audit travel vouchers for accuracy.
  • None of the above.
10Select all responses that reflect your use of regulations, policies and precedents affecting support resources for the organization.Answer to this question is required
  • Travel
  • Supplies
  • Property Inventory
  • Office moves
  • Time and attendance
  • Correspondence
  • Procurements
  • None of the above
113088198 From the list below, select the types of document(s) you possess experience writing in a professional setting.Answer to this question is required
  • I have prepared memorandums for internal audiences.
  • I have prepared sections of reports or briefings.
  • I have assisted in completing technical reports or briefings.
  • I have participated in developing policy recommendations.
  • I have drafted or participated in the development of studies, reports, articles, or newsletters distributed to audiences outside my organization.
  • None of the above.
12Select the statement(s) that describe(s) your experience communicating information to employees, customers, managers, and/or senior officials.Answer to this question is required
  • I have communicated with co-workers within a team environment.
  • I have coordinated work within the office with clerical, administrative, and/or other personnel.
  • I have directed more technical inquiries to appropriate parties.
  • I have made contacts with other offices within and outside the organization to obtain or provide information.
  • I have received telephone calls, greeted visitors, and/or determined where callers/visitors/inquiries should be directed.
  • I have screened calls and referred calls to appropriate staff members.
  • I have compiled materials for use in reports, briefings, and meetings for senior officials.
  • I have assisted in the preparation of briefing materials or supporting documentation for use by senior officials at meetings.
  • I have followed up with staff in order to gain the information necessary for meetings.
  • I have summarized meeting or conference discussions in written summaries.
  • I have handled sensitive or confidential information and/or documents in an appropriate manner.
  • None of the above
13From the list below, select the item(s) you have written in a professional setting. (Select all that apply)Answer to this question is required
  • Briefing materials
  • Written procedures
  • Memoranda and/or correspondence for higher-level signature(s)
  • Guidelines for implementing new initiatives or systems
  • Management reports
  • Systems or program operational documentation
  • Training material
  • None of the above
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14Select the statements that describe your experience maintaining composure during stressful encounters with difficult or confrontational people.Answer to this question is required
  • I have often demonstrated great self-control in the face of harsh opposition on the job in positions such as club bouncer, security guard or police officer.
  • I have often demonstrated great composure dealing with irate customers on the job in a customer service, retail, or similar environment
  • I have often exhibited a cool demeanor in a white-collar atmosphere where tempers and tensions can be high.
  • I have experience with difficult or confrontational people, but not in the workplace.
  • I have little experience dealing with difficult people.
  • None of the above
15From the list below, select the response(s) that best reflect(s) your outreach event experience. (Select all that apply.)Answer to this question is required
  • Planned special events
  • Coordinated logistical support
  • Conducted tours
  • Organized ceremonies
  • None of the above
16Have you worked as an administrative professional assisting a senior executive in a high level position?Answer to this question is required
  • Yes
  • No
17

3193998 Please indicate where and when you obtained each of the specialized experience requirements listed in the Qualifications section of this Job Opportunity Announcement. Include in your response: (1) the area of specialized experience; (2) the place of employment; and, (3) the specific dates of employment the experience was gained in MM/DD/YYYY - MM/DD/YYYY format. Your response must be supported by your resume.

Example: Experience in developing and delivering presentations and training; ABC Company; 10/01/2016 - 05/15/2018.

Maximum length of 5000 characters.Answer to this question is required

Grade: All Grades

All FEMA employees are subject to 24-hour on-call in the event of an emergency and all Federal employees may be subject to emergency deployment. In the event of an emergency deployment, travel requirements may be extensive in nature (weeks to months), with little advance notice, and may require relocation to emergency sites, some of which are quite austere. The length of deployment may last anywhere from days to months, depending upon the nature of the emergency or disaster.

Every FEMA employee is considered an emergency manager and each employee has regular and recurring emergency management responsibilities, although not every position requires routine deployment to disaster sites. Your emergency management duties may vary depending on the needs of the Agency, your particular skills, and certain personal circumstances. All positions may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the employee's official position description.
1Are you able to meet this commitment?Answer to this question is required
  • Yes
  • No
23225314 Current and former Stafford Act employees who can document 64 or more hours of paid time, per pay period, with no breaks in service* for 78 or more consecutive pay periods since August 1, 2014 are eligible to be considered for this Merit Promotion Job Opportunity Announcement. Do you meet this eligibility standard? (*Note: A “break in service” is defined as 3 or more days in non-pay status, except as allowed under 5 CFR § 315.201(b)(3)(ii) for special circumstances such as military deployment, etc.).Answer to this question is required
  • Yes
  • No

3107226 Please note that effective January 1, 2010, the Office of Personnel Management (OPM) must authorize any employment offers we make to current or former (within the last 5 years) political Schedule A, Schedule C, or non-career Senior Executive Service (SES) employees in the Executive Branch. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or non-career SES employee in the Executive Branch, you must disclose this information to the Human Resources Office. Failure to disclose this information could result in disciplinary action including removal from Federal service.
33107228 Are you currently serving, or have served within the last five years, as a political Schedule A, Schedule C, or non-career Senior Executive Service (SES) employee in the Executive Branch?Answer to this question is required
  • Yes
    3.13107314 Please provide the following information regarding your political appointment(s):1. Official Title of Position;2. Type of Appointment (i.e. Schedule A, Schedule C, or non-career SES);3. Name of Agency; 4. Date Position began; and5. Date Position endedMaximum length of 1000 characters.
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  • No
43225388 How did you hear about this Federal Emergency Management Agency (FEMA) job opportunity?Answer to this question is required
  • FEMA’s Facebook
  • FEMA’s Twitter
  • FEMA’s LinkedIn
  • FEMA’s GlassDoor
  • Careers.FEMA.gov website
  • Monster.com
  • Indeed
  • Zip Recruiter
  • USAJobs
  • State or Local Employment Office
  • DHS/FEMA Hiring Event (in person)
  • Conference or Meeting
  • Career / Job Fair
  • Conference or Meeting
  • FEMA Hiring Event (virtual)
  • FEMA Recruiter
  • Professional Organization
  • Through my college or university
  • FEMA Employee referral
  • Newspaper
  • Radio
  • Other
    4.13095446 Please specify how you learned about this Federal Emergency Management Agency job opportunity.Maximum length of 250 characters.
53176176 Are you applying for consideration under the Land Management Workforce Flexibility Act?Answer to this question is required
  • Yes
    5.13176178 I understand if I am selected, I will be required to submit copies of my Notification of Personnel Actions (SF-50’s) and performance appraisals for each period of employment being used to determine my eligibility for consideration under the Land Management Workforce Flexibility Act.
    • Yes
    • No
  • No
63225319 Are you applying for consideration as a current or former competitive service time-limited employee of a U.S. Department of Defense (DOD) Industrial Base Facility or Major Range and Test Facilities Base(s) under provisions contained in Section 1132 of Public Law (P.L.) 114-328?Answer to this question is required
  • Yes
    6.1

    I understand if I am selected, I will be required to submit copies of my Notification of Personnel Actions (SF-50’s) and performance appraisals for each period of employment being used to document my eligibility. I also understand that eligibility requirements validation will be conducted by FEMA Human Resources personnel prior to appointment.

    • Yes
    • No
  • No
73125488 I understand the resume I have submitted for this position will be thoroughly reviewed to determine whether my experience and/or educational background is sufficient to meet basic and/or specialized experience requirements as outlined in this announcement. I also understand that if the information provided in my resume is not sufficient to support my responses to the vacancy announcement questions, it will affect the overall assessment of my application package.I understand a high self-assessment in the application questions that is not supported by information in my resume may prevent me from being found best qualified, in which case my application will not be referred to the selecting official.Answer to this question is required
  • Yes
  • No
83125489 I acknowledge that I have reviewed the Required Documents section of this announcement to determine which documents, if any, I need to provide in support of this application.Answer to this question is required
  • Yes
    8.13149447 I understand that if I do not submit all REQUIRED documents that are complete, openable and readable by the closing date, it will affect the overall assessment of my application package.
    • Yes
    • No
  • No
9Please take this opportunity to review your ratings to ensure their accuracy. By agreeing to the statement below, you are confirming that you understand this statement, have reviewed your responses to this questionnaire for accuracy, and verify that your responses accurately describe your current level of experience and capability. Failure to agree to the statement below will disqualify you from further consideration for the positionAnswer to this question is required
  • Yes, I verify that all of my responses to this questionnaire are true and accurate. I accept that if my supporting documentation and/or later steps in the selection process do not support one or more of my responses to the questionnaire that my application may be rated lower and/or I may be removed from further consideration.
  • No. I do not accept this agreement and/or I no longer wish to be considered for this position.

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