How to work from home as a lawyer (2024)

The basic tools needed to work from home as a lawyer include a strong internet connection, a laptop, a printer/scanner, a headset (for good sound quality on video and voice calls), and cloud-based software so that you’re able to access key case details away from the office.

You’ll also need secure communication programs to keep client information confidential. Ideally, you’ll also have a separate space to work in (such as a home office). If a home office isn’t available, having a space to sit down with your laptop will do—just make sure you’ve got a professional background for video meetings.

This depends on the size of your firm, the type of law you practice, what type of experience your clients expect, and whether you’re transitioning to an existing firm or starting a new one. It’s possible to set up the technology needed for a virtual law firm in a matter of days, but setting up new firm processes, transitioning key case details, and setting expectations with clients will take careful forethought and planning.

We recommend speaking with a technology provider or consultant to help you come to an estimate for your specific situation.

Your law firm work from home policy will differ depending on your firm’s current culture, but in general, these types of policies should include:

1. When it’s OK to work from home (and when it’s not)
2. How lawyers and staff should notify the team if they’re working from home
3. Clear expectations for remote work (are employees allowed to travel or not? What hours are acceptable? How quickly should the team respond to messages?)
4. A stipulation that employees must use secure, firm-approved apps and services for their work (you should have a device policy if employees use their own devices)

The best way to let legal clients know that you’re working from home depends on how your legal clients prefer to communicate with you currently.

If your clients have limited access to technology, a call may be better than an email. If you text your clients, you can also text them to let them know you’re working from home. No matter what, reassure them that they’ll receive the same great level of service whether you’re working from home or not, and set expectations for how and when to contact you. Leave a sign on your office door if you’ve got a brick-and-mortar office that you’ll be closing to work from home.

There are many ways to stay connected to clients during social distancing. If you’re used to meeting clients in-person, set up short video meetings, for example. Depending on your relationship with your clients and how often you interact with them, you may also want to consider a text, phone calls, or quick emails to provide updates.

It’s important to make sure that your communications are personal and meaningful: Do provide proactive updates on cases to give clients peace of mind, but don’t send multiple emails to your entire client base about how your firm’s operations work.

There are a few options for collecting payment when working from home as a lawyer. You can have clients mail checks to you, but this can be time-consuming, and creates a hassle for your clients. If postal services are disrupted, the time it takes to get paid could be extended.

Another option is to offer clients the option to pay online via credit card. Many cloud-based providers offer options that comply with ethics rules, and credit card payments are becoming more common for law firms. For example, Clio Payments allows you to share client bills online with a secure link for easy payment.