Awork breakdown structure(WBS) in Jira outlines the deliverables your project will produce. It places those deliverables on arespective hierarchy level based on their size—but not order. Therefore, as such, Jira WBS is great for sheer scope planning. But to showcaseproject progress, timeline, andtask dependencies, you will need to complement it with another tool.
In particular,BigPicturefor Jira will help you use your Jira WBS tree to work with Agile, Hybrid, and Classic projects. Let’s delve straight into the topic.
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Gantt chartis one of the best-known project management tools for visualizing aproject plan. It is created from the work breakdown structure and includes two sections: left and right. The left section includes ahierarchicaltop-down listof tasks that reflects aproject work breakdown structure. The right section features atimeline with schedule bars representing the tasks from the left side.
As such, classic Jira WBS showswhatyou are to complete, whereas aGantt chart showswhenyou should complete it. The backbone of the Gantt chart is atimeline showing how your project activities are progressing. You can zoom it in and out to gain the granularity level you need at any given moment.
See also:Gantt chart in Agile – how to make it work?
Agile and Hybrid Jira WBS with aKanban board
WBS is often associated with classicproject management methodologiessuch as Waterfall, wheregoalsare unlikely to change. However, you can also use awork breakdown structure in Jira for Agile and Hybrid projects. In BigPicture, you can find an “Agile WBS” sitting alongside theAgile Board, where it represents aSprint backlog.
Jira WBS in Agile
In Agile, 4 primary elements provide the granularity ofProduct Backlogitems: themes, epics, stories, and tasks. Themes and epics are the largest, andAgile teamscannot complete them in one iteration. But they can use an Agile work breakdown structure in Jira to make them manageable. How? By breaking themes and epics down into acollection of stories (or tasks) and sub-tasks.
But that is not all. In fact, you can build amore complex Jira WBS in Agile. The two other grouping elements you can add to your structure are initiatives and features. An initiative is acollection of epics that share the same objective. On the other hand, afeature is afunctionality that satisfies astakeholder’s needs. Therefore, this specific element of an Agile Jira WBS offers some business value.
Jira WBS in Scrum
In Scrum, specifically, aWBS can support theSprintplanning process by helping to define and assign tasks at the beginning of each Sprint. Consequently, the Jira work breakdown structure helps Agile team members understand (and follow) what they are working on. And since an Agile WBS (backlog) can be refined after each Sprint, it does not violate the Scrum value of continuous improvement.
Jira WBS in Scaled Agile
We can identify similar structures in SAFe®. Those are epics, capabilities, features, and stories that form theSAFe® Requirements Model.
You generally describe anew functionality (or an update to existing functionality)from the top leveland thenbreak it down into smaller items. And although not every SAFe® team will need to use capabilities and epics, they all should use stories and features.
Using Jira WBS to visualize project scope
TheScope moduleis BigPicture’s core module for project management. In essence, it is alist of tasks for agiven initiative. Therefore, it is perfect for comfortable viewing and managing your Jira work breakdown structure. With aquick filter option, you can additionallyaggregatea scope view according to specific parameters.
At first glance, the scope view looks similar to aGantt WBS you previously saw. Indeed it does. However, the Scope module will be more useful if you manage Agile projects. In such acase, Scope allows you to forget about Classic WBS and comfortably work on your backlog.
Related:BigPicture Tutorial – How to manage scope?(video)
WBS widget in Jira issue detail view
There is one more place where you can find Jira WBS—or afraction of it, to be more precise—namely in the Jira issue detail view.
BigPicture’sWBS widgetdisplays awork breakdown structure directly inside the Jira issue. How does this widget work? First, it narrows down the WBS tree to the parents of agiven issue. In other words, whenever you open the detail page of any issue, you will see aparent-child relationship for that particular issue.
Please take alook at the screenshot below.
You can immediately see that the fragment of the Jira WBS is limited to only issue OA-78 and its parent issue (OA-11). And you found this informationwithout even leaving Jira(you will need to go back to BigPicture only if you want to see the entire WBS).
Second, the widget view is very flexible. It means you can edit what columns you want to see and how you want to aggregate them. So let’s say you are an assignee, and you want the WBS widget to show the number of working days you will spend working on an issue. In such acase, you would add aDurationcolumn to the WBS widget. This way, you will not need to launch acalendar and do mental math to figure out the task duration.
Hint: You can customize columns and aggregations in every task-based view in BigPicture, not only in the WBS widget. So, whenever you work with classic (Gantt), agile (Board and Scope), and portfolio level (Overview) WBS in BigPicture, you can customize their views to see only the data that is important to you.
