On a personal note
Writing articles doesn't come naturally to me, and neither does publicly expressing my thoughts on topics where others around me often possess far more expertise. I certainly don't claim to be an expert who knows everything. That's precisely why I've prefixed these articles "Learning by Experience." It encapsulates not just my personal journey but also the valuable lessons garnered from observing and collaborating with seasoned professionals throughout my career.
One such topic that intrigues me is the role of leadership, and specifically it's role in project management. What qualities does a project manager need to possess to be a strong leader, do you even need to be one?
How not to lead
Many years ago I observed a project manager who would spend a lot of his time telling others in his team how to do their own job. He had once been a software engineer and had never quite let go. It was early on in my career and it made me feel less experienced. I didn't have that level of insight that he possessed. But the more I observed the more I realised he was just getting in the way, focusing less on the delivery and more on micromanaging the team. This project manager's tendency to delve into the details of each team member's tasks rather than focusing on the overall plan was hindering efficiency and stifling the team's autonomy.
the importance of leadership that empowers rather than controls
As I reflected on this experience, it became evident that effective project management involves finding a balance between offering guidance and allowing team members the space to excel in their respective roles. Encouraging a culture of trust and autonomy can lead to more innovative solutions and a higher level of job satisfaction. It was a valuable lesson that emphasised the importance of leadership that empowers rather than controls, fostering an environment conducive to productivity and growth.
How to lead
While technical skills can undoubtedly be useful, project management is a multifaceted discipline that demands a holistic approach. It involves a delicate balance of interpersonal skills, strategic thinking, and meticulous planning.
So what are these leadership qualities needed to be a great project manager? So far in my career I have found a nicely rounded thirteen.
1. Vision and Direction
Articulating a clear vision for the project, aligning team members toward the common goals, and identifying how far through the project is to meeting these goals. Bringing everyone along on the journey is essential.
2. Team Motivation and Inspiration
Inspiring and motivating team members to give their best efforts. This fosters a positive and collaborative culture, and can help to promote enthusiasm and dedication.
3. Decision Making
Making timely but informed decisions. This prevents delays and bottlenecks in the project, resolves conflicts, and ensures that the team remains focused on project priorities.
4. Resource Allocation
Effectively allocate resources, including personnel, budget, and time, to optimise project efficiency. This in turn ensures that resources are aligned with project goals and requirements.
5. Risk Management
Identifying potential risks and issues, and developing strategies for mitigation is another important aspect of project leadership. This can proactively address challenges and uncertainties to minimise disruptions to the project timeline.
6. Communication and Transparency
The establishment of open and transparent communication channels within the team and with stakeholders. This keeps all stakeholders informed about project progress, milestones, and any changes in direction.
7. Stakeholder Management
Engagement with and management of stakeholders is vital to ensure needs and expectations are considered. This balances competing interests and maintains positive relationships to support project success.
8. Accountability
Holding team members to account for their responsibilities and tasks is also crucial. A great project leader takes responsibility for the overall success of the project and addresses issues promptly.
9. Adaptability and Innovation
Adapting to changing circ*mstances and encouraging a culture of flexibility within the team promotes innovation by creating an environment where team members feel encouraged to suggest improvements and creative solutions.
10. Quality Assurance
Ensuring the project deliverables meet the required quality standards, and implementing quality assurance processes and conducting regular reviews to identify and address potential issues.
11. Time Management
Adhering to project timelines and milestones, and monitoring progress to ensure that the project stays on schedule and makes adjustments when necessary.
12. Continuous Improvement
Encouraging a culture of continuous improvement by learning from both successes and failures. Seeking feedback from team members and stakeholders to identify opportunities for enhancement.
13. Inspiring Confidence
Instilling confidence in the team by demonstrating competence, commitment and a positive attitude. Creating an environment where team members feel empowered and supported in their roles.
In Conclusion
Effective leadership in project management provides the foundation for a well organised, motivated, and successful project team. It ensures that the project stays on track, overcomes challenges, and achieves its intended outcomes.
Project leaders are responsible for defining the project vision, outlining strategic objectives, and ensuring alignment with organisational objectives. Clear communication from leaders fosters transparency, mitigates risks, and empowers team members with a sense of purpose and direction.
Leadership also plays a crucial role in resource allocation, making strategic decisions, and resolving conflicts that may arise during the project lifecycle. A strong leader not only provides guidance but also cultivates a collaborative and positive work culture, encouraging innovation and adaptability.
Furthermore, leadership is instrumental in managing stakeholder expectations, building relationships, and ensuring that the project remains on course. Leaders should exhibit resilience in the face of challenges, promoting a problem-solving mindset within the team. By championing a culture of accountability, continuous improvement, and learning from both successes and failures, effective leadership becomes a driving force behind project success. In essence, the impact of leadership extends beyond mere oversight; it is a dynamic force shaping the project's trajectory and determining its ultimate outcomes.
