Letter Writing Format: Letter Writing is a type of written message conveyed from one person to the other either written by hand or printed on paper. The art of letter writing has been through ages and is considered to be the traditional way of communicating one thoughts and it has taken a backseat due to the emergence of E-mails, SMS, and other means of communication have become the norm.
Letter Writing
Letter writing is still used for a lot of our communication, especially in official communication. Letters are still an important means of communication, whether it’s a cover letter for a job, a bank reminder, or a college acceptance letter. So it is necessary to understand letter writing. Here in this article, we will learn how to practice wonderful letter writing.
Letter Writing Format
Letter Writing has been deemed as one of the most useful forms of communication and is used for various reasons. There are various kinds of letters, each of which has its own form and style. Here are the general guidelines for letter writing:
Sender’s address: To start, write the sender’s complete address in the upper left-hand corner, including your entire name, street address, city, state, and pin code.
Dateline: The Date should be specified by skipping a line.
Recipient’s address: Place the recipient’s entire address after skipping a line. The firm name, the recipient’s name and title, and the postal address must all be included in a letter.
Greeting/Salutation: To put the welcome, skip one more line. This is called a salutation. In a formal letter, you should write “Dear Mr./Ms./Mrs. Last Name:” After the greeting, the colon mark should be used in informal letters, whereas informal ones demand a comma.
Body of letter: After skipping a line you should start the body of the letter. Separate your thoughts into different paragraphs in the body of your letter so that your letter writing is presentable. Leave a blank line between paragraphs
Subscription: To incorporate a subscription, skip one of your final lines. “Sincerely,” “Yours faithfully,” “Regards,” or something similar can be used as a closure. Whether the letter is official or casual, a comma should always follow the word or phrase you choose to close it.
Signature text: After Skip three lines (where your handwritten signature will be inserted) and input your entire name. On the next line of a formal letter, you should also add your job title.
Different Types of Letters
Letters can be classified into two main types according to the purpose of the letter.
Formal Letters- Also known as Business Letters, include Letters of Application, Letters to Higher Authorities, and Letters to Newspapers.
Informal Letters- Also known as Social Letters, include Friendly Letters and Notes of Invitations.
Formal Letter
Informal Letter
It is written for professional or business purposes
It is usually drafted for personal purposes
A completely formal writing tone is used
The Casual and emotional writing style is common in this type of letter writing
It should be precise and to the point
Informal letters can be lengthy
Examples- Clients, colleges, etc.
Examples- Relatives, Friends, etc.
Tips to Remember for Letter Writing
Good Letter writing must ensure that you pass the right information to people. For every letter, the method changes. But there are a few things you must remember while letter writing-
Identify the type of letter you are writing.
The Introduction and conclusion should be properly written.
Establish the intention of the letter.
Be very conscious of the language you use. The language can change as per the letter.
The length of the letter should be optimal means not too long or too short.
Letter Writing Examples
Sample 1: Informal Letters
Topic- Letter to a friend in reply to her about planning a get-together
Topic- Letter to a friend informing her participation in a case study as part of a School assignment
Sample 2: Formal Letters
Topic- Letter of Application
Topic– Letter to the Editor about a road that needs repair
Opening and closing of letters must be in the correct manner. Formal letters must open and close in a professional manner while informal letters can be directly addressed to the person with greetings. Even closing the letters is significant.
Informal Letters, also known as Social Letters, include Friendly Letters and Notes of Invitations. Formal Letters, also known as Business Letters, include Letters of Application, Letters to Higher Authorities, and Letters to Newspapers.
Formal letters usually follow one of four formats: indented, full block, modified block and semi-block. Formal types of letters can include: Invitation. Job or school application.
Informal letters can be addressed to the person's name or any informal greeting as the writer wishes. Even when closing the letter, it must be kept in mind what type of letter is being written. Formal letters end respectfully and impersonally, whereas informal letters may end with a more personal touch.
There are three main styles of business letter: block, modified block, and semi-block styles. Each is written in much the same way, including the same information, but the layout varies slightly for each one. Dear Name: In this type of modified block letter, all the paragraphs line up at the left margin.
The most common layout of a business letter is known as block format. Using this format, the entire letter is left justified and single spaced except for a double space between paragraphs. Another widely utilized format is known as modified block format.
Enquiry letter: You write an enquiry letter when you want to learn more about a product, service or event. Order letter: Order letters are for placing orders for new goods or services from a company. Acceptance letter: Acceptance letters are for confirming acceptance of a job, a resignation or an honour.
In general there are two types of letters: formal, that are written to convey official business and information and informal, which are personal letters to communicate with friends and family.
A letter is a written message that can be handwritten or printed on paper. It is usually sent to the recipient via mail or post in an envelope, although this is not a requirement as such. Any such message that is transferred via post is a letter, a written conversation between two parties.
Letter writing is an essential skill. Despite the prevalence of emails and text messages, everyone has to write letters at some point. Letters of complaint, job applications, thank you letters, letters requesting changes or making suggestions — the list goes on and on.
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