Table of Contents
Google Drive or OneDrive?
Microsoft OneDrive vs Google Drive, the two most popular cloud storage solutions, but which is better for business?
Cloud storage has become an integral part of our daily lives, allowing us to store and access our files anywhere. In this article, we compare OneDrive and Google Drive in terms of features, pricing, and overall performance to help you make an informed decision dependingon an organisation’s requirements.
If you’re looking for a particular section of this article, use the links below:
- What is OneDrive?
- Pros of OneDrive
- Cons of OneDrive
- OneDrive for Small Businesses
- What is Google Drive?
- Pros of Google Drive
- Cons of Google Drive
- OneDrive vs Google Drive For Your Business
- FAQ Section
- Conclusion
The differences between Google Drive and Microsoft OneDrive
The differences between Google Drive and Microsoft OneDrive are somewhat minuscule, but there are some key differences. Both platforms offer users a convenient way to store, share and access files from anywhere, on any device, as long as an internet connection exists. However, the key differences between the two may make one more suited to your needs.
What is OneDrive?
OneDrive is Microsoft’s cloud storage service, available with all Microsoft Office subscriptions. It offers seamless integration with Office apps and Windows 11, making it ideal for users who rely heavily on Microsoft Office products.
Here are the pros and cons of Microsoft OneDrive:
Pros of OneDrive
Functionality: OneDrive’s interface feels natural for most Microsoft users, with easy-to-use file management and sharing features.
Microsoft Office 365 Integration: OneDrive seamlessly integrates with Microsoft Office apps, making it easy to create and edit files directly from your OneDrive account. OneDrive allows users to use Microsoft Office 365 applications such as Microsoft Word, Microsoft SharePoint, and Microsoft Teams. It is available via web, desktop,or mobile application, enabling online and offline work effortlessly.
Collaboration: OneDrive allows for real-time collaboration on files, making working with others on a project easy. A history log of changes and edits for each Microsoft-supported document within the Microsoft Office 365 Toolkit can be found. This level of real-time collaboration helps businesses boost productivity without adding too many overheads. To utilise collaboration tools such as Microsoft Teams, you’ll need to upgrade to the Microsoft 365 Business Basic package or the Microsoft 365 Business Standard package for even more collaboration tools. If you’re unsure how to maximise these Microsoft tools’ potential, we offer training.
Whilst OneDrive can be compared to Microsoft SharePoint, these tools are often best utilised in conjunction. Data is stored in the cloud using OneDrive and Microsoft SharePoint in Microsoft 365, which allows both OneDrive and SharePoint files to be synced to your computer.
Storage Space and Cost: Is OneDrive for Business Unlimited Storage? OneDrive offers generous storage space, with 1 TB available with Office 365 subscriptions for business, starting at £3.80 per month. Packages suit all requirements, from selective programs to the Microsoft 365 business package.
Microsoft OneDrive’s free plan offers just 5GB of storage. While this may be great for small projects, excessive use will quickly eat up that storage. Either way, Microsoft OneDrive has options to cater for all.
Security: OneDrive uses industry-standard encryption to protect your data, ensuring your files are safe and secure. Microsoft allows and encourages multi-factor authentication for an extra layer of security. A Microsoft account login also ensures users cannot easily find and access your files. Microsoft has many security offerings that can be attached to your OneDrive account, as well as having your files backed up for swift recovery. For security reasons, Microsoft OneDrive is great, and multi-factor authentication can help when purchasing cyber insurance.
What are the disadvantages of OneDrive?
The disadvantages of OneDrive are limited sharing options, limited file management, and limited desktop synchronisation settings.
Limited Sharing Options: OneDrive’s sharing options are limited compared to other cloud storage services, making sharing files with non-Microsoft users difficult. The lack of third-party application integration may disadvantage users utilising One Drive, who may want to link Google Meet to their calendars. However, some tools, such as appypie, can help combinethird-party integration tools.
Limited File Management: OneDrive’s file management features are basic, lacking advanced features such as version control and file locking.
Desktop Synchronise Settings: As great as Desktop synchronization is, there can often be issues when users are editing files offline and don’t resync their content. OneDrive enables automatic synchronization, but it can be disabled by laptop battery or Desktop inactivity. For example, a spreadsheet of stock that hasn’t been updated could create multiple versions.
Is OneDrive good for small Businesses?
Yes, OneDrive is great for small businesses at a low cost per month and with the free 5GB of storage, OneDrive is an ideal solution for new and small businesses.
Google Drive
What is Google Drive?
Google Drive is a cloud storage service that integrates with Google’s suite of productivity tools, such as Google Docs, Sheets, and Slides. It offers a simple and intuitive interface, making it easy to use for both individuals and businesses.
Here are the pros and cons of Google Drive:
Pros of Google Drive
Storage Space and Cost: Google Drive offers four packages. Business Starter, Business Standard, and Business Plus are available to purchase easily, although the Enterprise package requires further assistance. Packages start from £4.60 a month, which is higher than Microsoft One Drive. However, the Business Starter package does come with multiple Google tools and is available through a free 7-day trial.
Google Drive also offers 15GB of free storage, meaning you get more storage utilising Google Drive’s free plan, compared to Microsoft OneDrive, which offers just 5GB.
AI-Assistant: Google Workspace has announced an AI Assistant across Google Drive and Gmail. With the expected features to be implemented shortly, Google Drive is setting the standard for efficient work. Google Workspace has been rebranded to Duet AI, which looks to be a direct comparison to Microsoft’s Copilot.
Read more about Google Drive AI.
Collaboration made easy: As with Microsoft OneDrive, Google Drive allows real-time collaboration on files, making working with others on a project easy. The suite of Google applications (docs, sheets, slides, etc.) is all provided and usable for multiple users dependent on the package purchased. The applications are available on the web and mobile applications. Google Drive is also available for Desktop.
Sharing Options: Google Drive offers robust sharing options, allowing users to share files with anyone, including non-Google users.
File Management: The Google cloud platform, Google Drive, offers advanced file management features, such as version control and file locking, making it easy to manage your files.
File Type Support: Google Drive is versatile in supporting a wide range of Microsoft Office file formats. Word documents, for example, will open in Google Docs. Although formatting can frequently be lost, most content is carried over and accessible.
Interface: Google Cloud platform, Google Drive excels in usability thanks to its user-friendly interface. Its powerful built-in search engine is a standout feature, allowing users to search files by type and owner.
Cons of Google Drive
Google Suite Integration: Google Drive’s integration with third-party apps is limited, making it difficult to work with non-Google products.
Collaboration: Shareability and real-time editing suffer when the recipient does not have a Google account. Before viewing the content, the recipient must have access permission; even then, no editing is permitted. This can be difficult because request emails are frequently found in junk folders.
Data Protection: Google has best-in-class security against infrastructure threats like hardware and software failure, power outages, and natural disasters. However, it has previously been known for a lack of data protection at your end from human error, illegitimate deletion, program/sync errors, malicious insiders, malware, and ransomware.
As this is a concern, we suggest reading more on how Google protects its data and tips to help stay in control.
Can Google Drive be used for business?
Yes, Google Drive is a fantastic choice for all-size businesses. It has a range of applications for integration, streamlining the modern workplace, and a free 15GB of storage.
Should I use OneDrive or Google Drive for business?
There aren’t many differences between OneDrive and Google Drive. Cloud storage solutions are excellent choices. Most significantly, they provide reasonable prices for a lot of storage.
The key distinction, though, is security. Regarding security, Microsoft has always been a leader, and OneDrive is no exception. It has an advantage over Google because of the additional layers of account safety, verification, and authentication.
Microsoft OneDrive provides more robust applications with assurances regarding your protection. Google is simple and constrained, but it offers excellent applications. The same can be said about their security solution, which is impressive but not as advanced as Microsoft’s.
If this doesn’t answer all your questions, refer to our frequently asked questions (FAQ) below.
FAQ
What is the difference between Google Drive personal and business?
While Google Drive is a free cloud storage option and is great for personal use, Google Drive for Work is an advanced option best suited for business use. With all the additional features, such as custom email with your domain, advanced security and administration features alongside 24/7 support, there is a drastic difference between Google Drive Personal and Google Drive Business. Google Drive Business does cost more, but the additional features make it worth it for any business.
Which is safer Google Drive or OneDrive?
Microsoft OneDrive is safer than Google Drive due to Microsoft’s continual expansion of its security technology. Multifactor authentication and the additional layers of security OneDrive offers make it slightly more advanced than Google Drive. However, both Google Drive and OneDrive are completely safe.
Although, we recommend staying wary of scams. We have seen scammers target Microsoft OneDrive in the past, and we expect scammers to target Google, too.
Is Microsoft OneDrive available for mobile phones?
Microsoft OneDrive is available across iOS and Android and can also be used on tablet devices.
Is Google Drive available on iOS and Android for mobile phones?
Google Drive is available on iOS and Android devices and is compatible with tablet devices.
Can you use Google Drive for free for your business?
Google Drive free storage of 15GB is available to all users. This is 10GB more free storage space than Microsoft OneDrive offers its users.
How does OneDrive work?
OneDrive saves the documents you created on or offline to a cloud-based server. You can create documents offline through Microsoft Word and upload them to OneDrive. This allows a user to keep documents safe without a USB stick, which can be lost. Additionally, you can save storage space on your computer by deleting the documents on your system once uploaded to OneDrive. There’s no longer a need to worry if your computer won’t turn on. As long the document is saved to OneDrive, you can access the file from anywhere in the world, as long as you have an internet connection.
Conclusion
If you’re looking for a Managed IT Service Provider (MSP) to aid your business, Excellence IT provides IT support and services such as cloud solutions and VoIP Telephony. We’re a cybersecurity-first focused Managed Service Provider (MSP) and have helped transform hundreds of businesses over 20 years of experience. We’re also a Microsoft Trusted Partner!
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