Pharmaceutical Inventory Management Issues in Hospital Supply Chains (2022)

Ilma Nurul Rachmania , Mursyid Hasan Basri

School of Business and Management, Bandung Institute of Technology, Bandung, 40132, Indonesia

Correspondence to: Ilma Nurul Rachmania, School of Business and Management, Bandung Institute of Technology, Bandung, 40132, Indonesia.

Email: Pharmaceutical Inventory Management Issues in Hospital Supply Chains (1)

Copyright © 2012 Scientific & Academic Publishing. All Rights Reserved.

(Video) Hospital supply chain management | GS1 Brasil

Abstract

The primary focus of the healthcare sector is to provide patients with the best quality of care. While the healthcare cost is keep on growing, effective healthcare supply chain should be achieved to reduce some unnecessary costs. To address this issue, this study aims to examine inventory management practice in one of Indonesian public hospital and focus on the role of inventory to drive hospital supply chain performance. Three major issues regarding inventory management practice has been identified such as overstock, unjustified forecasting technique and lack of IT support. Proposed (s,Q) policy using continuous review can reduce by 50% total inventory value on hand of oncology medication. Among several forecasting technique that’s presented, Holt’s model appears to be the best adapted for oncology medication. Future study is needed to simulate the outlook condition using proposed policy. By implementing a new inventory policy that cope all the constraints and problems will help hospital to manage its pharmacy inventory in effective and efficient way.

Keywords: Inventory Management, Oncology Medication, Public Hospital, Indonesia

Cite this paper: Ilma Nurul Rachmania , Mursyid Hasan Basri , Pharmaceutical Inventory Management Issues in Hospital Supply Chains, Management, Vol. 3 No. 1, 2013, pp. 1-5. doi: 10.5923/j.mm.20130301.01.

Article Outline

1. Introduction
2. Hospital Pharmacy Supply Chain
2.1. Role of Inventory in Hospital Supply Chain
2.2. Inventory Control
3. Method
4. Problem Description
5. Discussion
5.1. Inventory Control
5.1. Demand Forecasting
5.3. Reengineering System
6. Conclusions
(Video) Pharmaceutical Supply Chain Managment

1. Introduction

Today’s healthcare organizations have evolved into highly complex organizations. As healthcare costs are growing rapidly, both practitioner and academicians seek for some ways to overcome that problem. While cost of healthcare is keep on increasing, healthcare organizations is required to provide the high quality of care. By increasing the efficiency of supply chain, healthcare cost savings could be achieved[1]. It also mentioned, based on previous studies 30-40% of hospital expenses are spent in terms of logistical activities. As in[2], several studies showed with implementing effective supply chain management (SCM) practices can reduce significant healthcare cost.
According to[3], supply chain macro process is classified into three major parts, such as customer relationship management (CRM), internal supply chain management (ISCM) and supplier relationship management (SRM). This study will discuss about the internal supply chain management in the hospital, which the major aim is to fulfil patient demand produced by the supply chain management process in a timely manner with the lowest possible cost.
This study aims to present a case study of Indonesian public hospital and focus on the role of inventory in hospital supply chain and proposed how the managers can use inventory to drive supply chain performance.
In the next section, we reviewed some literature of hospital supply chain particularly in hospital pharmacy inventory settings that guided our study. Then, outline of the methodology that used in data collection is presented. The next sections present the case data analysis and discuss some main issues regarding pharmaceutical supply chain inventory. Finally, potential improvements are detailed.

2. Hospital Pharmacy Supply Chain

Hospitals are complex organization providing a multitude of service to patient, physicians and staff. These services include pharmacy, laboratory, surgery, dietary, linen, housekeeping, administration and others. Moreover, each area has specific and often unique material and supply need[4]. The hospital product line consists of high cost and low cost items as well as perishable and durable goods that are consumed in large and small.
Pharmaceutical components characterize as a large amount of hospital’s operating expenses. Several researchers pointed out that inventory costs in the healthcare sector are substantial and are estimated between 10% and 18% of total revenues[5]. Any measures to control expenditures in this area can have significant impacts on the overall efficiency of the organization.
The importance of effectively managing thepharmaceutical flow in internal chain has been emphasized by many practitioners and academicians. Hospital supply chain, in terms of pharmaceutical products is providing the supplies of medicine for the patients and it’s critical in ensuring high standard care[6]. Many challenges come up in handling hospital pharmacy. First, pharmaceutical industry is influenced by strong institutional and regulatory pressures. The regulatory pressures affected in determining accurate demand forecast. Second, hospitals are operationally different with another business, because it’s extremely difficult to make a forecast about the patients and their consumption of drugs. Third, hospital pharmacy mainly holds a large amount of safety stock to cope with uncertainty demand, which resulting in a high operational cost and have to deal the drug expiry problems[7]. Also, several reasons why pharmaceuticals deserve extraordinary consideration in controlling inventory, such as: medicine are developed, manufactured and distributed according to strict regulatory requirements and it makes fundamental differences between medicines and other consumer products; medicines are most often selected by a physician for a specific patient and reimbursed in whole or in part by a third-party insurer or state[8].

2.1. Role of Inventory in Hospital Supply Chain

American Production and Inventory Control Society (APICS)[9] define inventory management as the branch of business management concerned with planning and controlling inventories. The major aims of hospital inventory management and healthcare supply chains research is to reduce healthcare cost without sacrificing the quality of service to the patient by improving efficiency and productivity of healthcare system[10].
Inventory management has a significant role in the supply chain. Among various SCM issues, inventory management is a greater extent relevant to the entire supply chain. Inventory management has been recognizes as one of the most important functions that has huge impact on their overall performance[11]. Supply chain inventory management is focused on end-customer demand and aims at improving customer service while lowering relevant cost[12].

2.2. Inventory Control

Inventory control is the process of managing inventory in order to meet customer demand at the lowest possible cost and with a minimum investment[13]. Several objectives in inventory control such as minimize inventory investment; determine the appropriate of customer service level; balance supply and demand; minimize ordering cost and holding cost; also preservation of inventory control system.
Among various inventory control model, Economic Order Quantity (EOQ) which developed by F.W Harris in 1915 has been the most commonly used in practice. He mentioned that EOQ derives the optimal lot size for purchasing by minimizing the total operating cost. EOQ formula helps inventory manager to determine how many optimum products to buy[4]. However, the classical EOQ model assumes such as: constant demand, constant lead time, fixed order cost per order, instantaneous replenishment, no stocks out allowed, no demand uncertainty and quantity discount aren’t available[14]. In order the above assumptions do not reflect in all situations, EOQ model must be modified in a real inventory system analysis.
Replenishment process also one of common practices in inventory control. Replenishment divided two types, which is continuous review and periodic review[3]. Continuous review placed the order when the inventory declines to the re-order-point (ROP). While periodic review placed the order at regular periodic intervals. ROP also used in inventory control to seek suitable level for replenishment.
Another model in controlling inventory is safety stock. Safety stock must be considered where there is an uncertainty in demand; also safety stock is needed during the replenishment lead time when there is a mismatch between actual demand and expected demand[4].
In order to reduce cost and improve service level, hospital is considered to implement various innovative supply chain strategies. Based on the literature, the standard or conventional supply chain was replaced by a number of initiatives that have been undertaken such as just-in time (JIT)[15], stockless inventory[16] and vendor managed inventory (VMI)[17].

3. Method

This study is carried out as a case study analysis. Case study analysis involves in-depth and contextual analyses of matters relating to similar situations in other organization[18]. Also, case study analysis is used in understanding certain phenomena and generating further theories for empirical testing.
Both of qualitative and quantitative data were collected. Qualitative data were gathered through observations and interviews. We conduct direct observation to know about the existing inventory system in hospital pharmacy inventory. By doing observation, we record the behavioral patterns of people, objects and occurrences related to hospital pharmacy inventory. Semi structured interviews were carried out with various hospital staffs, such as supply chain professionals, pharmacist, IT managers, customer service and nurse. The purpose of these interviews are to achieve a clear understanding of the problems experienced within the hospital setting, collect information about the supply chain process and also discuss possible solutions to the problems.
Data analysis was completed in order to illustrate the potential advantages and disadvantages of the proposed solutions to the inventory issues that present in the hospital. Data analysis was also examined the benefits of inventory reductions and various cost

4. Problem Description

The scope of analysis of this study is the pharmaceutical inventory in one of public hospital in Indonesia. For confidentiality reason, the hospital cannot be mentioned. This hospital is classified as a national hospital, which is directly under supervisory Indonesian Ministry of Health. Also, this hospital becomes the highest referral hospital in Province.
Hospital has various types of drugs in its inventory with different characteristic. To make it easier in analysis, drugs sampling is done. Oncology medication drugs are chosen as drugs sampling because of its huge value. Oncology medication also suggested by the principal pharmacist as the representative of drugs inventory problem in this hospital. A little improvement in oncology medication inventory control can have a significant impact in efficiency of the hospital.
Pharmaceutical Inventory Management Issues in Hospital Supply Chains (2)Figure 1. Overview Pharmaceutical Flow
Figure 1 presents the overview of the pharmaceutical flow system in this hospital. As shown below, the system of interest of this study is focus on the internal chain of the hospital. This hospital adopted multi-echelon inventory system, which has two medical warehouses with 20 depots throughout the hospital. Warehouses A serves depot for government insurance holders for poor citizens, while warehouses B serves depot for civil-servant insurances holders, private insurance holders and regular patients. Regular patients are the patient that they are paid the medication by their self.
Third-party managed inventory used to be adopted in this hospital. However since the new regulation from Indonesian Ministry of Health No.68 Year 2010, hospitals have to manage all main activity in the hospital by their own, including pharmaceutical inventory management. Based on that situation, the existing condition of the hospital is back to the traditional supply chain where the hospital is fully managed their inventory. Currently, hospital is using base stock (S) policy with periodic review replenishment for control its inventory. Every depot places an online order to the warehouse once a week. The quantity of order is based on mean demand last week plus 10%-20% buffer stock. Urgent orders can be placed if there’s a critical situation at the depot.
From the data gathered from the hospital, three main issues has been identified regarding pharmaceutical supply chain management and affect patient service performance. These issues have been recognized through triangulating findings based on different data collection techniques. These issues are:
a. Overstock. Warehouse carried out too much inventory.
b. Unjustified demand forecasting technique.
c. Lack of IT support and some organizational factors due to the changing systems from third-party managed inventory.

5. Discussion

5.1. Inventory Control

As mentioned above, this hospital is using base stock (S) policy to control their inventory. Under this policy inventory is replenished up to the base stock point S, every time the inventory is reviewed. Average inventory level (AIL) using existing policy during period January – June 2012 is described below.

Table 1. Existing Policy

ProductAIL
Avastin 100 INJ16
Herceptin 400 INJ6
Mabthera 500 INJ9
Glivec 100 MG315
Tykerb 250 MG1149
Xeloda 500 MG4543
A different policy should be investigated to find an appropriate policy in controlling the inventory. Basic inventory (R,S) and (s,Q) policy are proposed to improve the efficiency of drugs inventory. Periodic review (R,S) policy controls that every review interval (R) units of time is ordered to raise inventory position to the order up to level (S). Given the lead time is three days, review interval is one week and customer service level (CSL) is 95%, average inventory level is calculated below.

Table 2. (R,S) Policy

(Video) Healthcare Supply Chain | Hospital Supply Chain Management | Ep.26

Productµ Dσ DssSAIL
Avastin 100 INJ1810101612
Herceptin 400 INJ163385
Mabthera 500 INJ135596
Glivec 100 MG375254241366285
Tykerb 250 MG464122116271170
Xeloda 500 MG22375154891235750
(R,S) policy is calculated using this following formula:
(1) Pharmaceutical Inventory Management Issues in Hospital Supply Chains (3)
(2) Pharmaceutical Inventory Management Issues in Hospital Supply Chains (4)
(3) Pharmaceutical Inventory Management Issues in Hospital Supply Chains (5)
(s,Q) policy is proposed using continuous review. A fixed quantity Q is ordered whenever the inventory position drops to the re order point (s) or lower.

Table 3. (s,Q) Policy

Productµ Dσ DsssQAIL
Avastin 100 INJ18105747
Herceptin 400 INJ1632323
Mabthera 500 INJ1353424
Glivec 100 MG375254132170108186
Tykerb 250 MG46412263110195181
Xeloda 500 MG2237515268492683609
(s,Q) policy is calculated using this following formula:
(1) Pharmaceutical Inventory Management Issues in Hospital Supply Chains (6)
(2) Pharmaceutical Inventory Management Issues in Hospital Supply Chains (7)
(3) Pharmaceutical Inventory Management Issues in Hospital Supply Chains (8)
(4) Pharmaceutical Inventory Management Issues in Hospital Supply Chains (9)

Table 4. otal Inventory Values (in IDR)

ProductExisting(R,S)(s,Q)
Avastin 100 INJ69,875,90052,406,90030,570,700
Herceptin 400 INJ106,952,90089,127,40053,476,500
Mabthera 500 INJ129,469,30086,312,90057,542,000
Glivec 100 MG60,374,90054,625,00035,649,900
Tykerb 250 MG83,870,73812,409,10013,212,000
Xeloda 500 MG130,834,40021,600,00017,539,200
Based on the calculation above, we can see the differences of total value using proposed inventory policy and existing policy. Existing policy carries higher amount inventory on hand than two proposed inventory policy. However proposed inventory (s,Q) policy carries on less inventory than (R,S) policy. Thus, it is better to adapted the (s,Q) policy for oncology medication.

5.1. Demand Forecasting

In order to develop an appropriate inventory control, demand forecasting is highly needed. The major forecasting techniques in healthcare settings such as historical data analysis which employ analysis from previous data to determine future demand[19]. Although to do forecasting the accurate demand for drugs is difficult[6]. One of the problems regarding this situation is difficultness to have a correct data for drugs consumption. Moreover, different drugs brand preference of physicians creates additional uncertainties for predicting the demand .To cope this thing, demand patterns analysis can be done firstly then the mathematical modelling for accurately describe and simulate those patterns[20]. Table 4 shows the general nature of mean daily demand of oncology medication across all depots from warehouse B from January – June 2012.

Table 5. Mean Daily Demand of Oncology Medication

Demand LevelDescriptionTotal%
High MovingAbove 10 items / day185
Moderate5-10 items / day124
Slow MovingLess than 5 items / day31491
(Video) Healthcare and Medical Supply Chains
Adaptive forecasting technique is used such as moving average, simple exponential smoothing, trend-corrected exponential smoothing (Holt’s model) andtrend-seasonality-corrected exponential smoothing (Winter’s model). Measures of forecast error are used to find a suitable technique for oncology medication, such as mean absolute deviation (MAD), mean absolute percentage error (MAPE) and tracking signal (TS).
Table 6 shows TS range for every product is in between -6 to 6, it means that all the forecasting technique is acceptable. However, Holt’s model has the smallest MAD and MAPE for all products, except for Avastin. MAD represents the average of the absolute deviations over all periods while MAPE represents the average absolute error as a percentage of the demand. It can be conclude, Holt’s model is an appropriate technique for oncology medication demand forecasting. It explains that oncology medication demand has level and trend in the systematic component.

Table 6. Oncology Medication Demand Forecasting

ProductForecasting MethodMADMAPE (%)TS Range
Avastin100 INJMoving Average11155-1 to 1.24
SES8112-2.66 to 0.54
Holt’s Model880-1.29 to 1
Winter Model668-2.08 to 1
Herceptin 400 INJMoving Average427-0.8 to 2
SES317-2 to 2.85
Holt’s Model318-2 to 1.75
Winter Model319-2 to 1.23
Mabthera 500 INJMoving Average531-2.61 to 1
SES326-0.67 to 2
Holt’s Model317-2.07 to 2.06
Winter Model321-1.47 to 2.62
Glivec100 MGMoving Average156104-1 to 3.41
SES194107-1.44 to 1
Holt’s Model192103-1.16 to 1
Winter Model220119-1.52 to 1
Tykerb250 MGMoving Average14239-1 to 1.47
SES9624-3 to 0.64
Holt’s Model7418-1.32 to 2
Winter Model9224-3 to 0.78
Xeloda500 MGMoving Average39415-1 to -3.75
SES37917-0.97 to 4
Holt’s Model1517-1.63 to 1.58
Winter Model40218-0.96 to3.4

5.3. Reengineering System

Reengineering is not just automating the existing system, but it is about changing the existing system and then automating the new system[21]. A research has been conducted in India, shows that by reengineering the inventory system lead to several cost savings and improvement[22]. Several things could be done in order to deal with the lack of IT in hospital, such as the replacement of existing spreadsheets by implementing a software tool in order to record and monitor drugs distribution flow in the hospital, building integrated software that linkage between the hospital inventory system and the inventory management. The shaping of organizational structure is also considered. Top management support, role of pharmacy director is also needed. Since hospital is more heavily rely on different coalitions of stakeholders with different interest and responsibilities. Regarding the scope of this study is about inventory and operational management, this issue need to be examined further and analysed separately.

6. Conclusions

Results found the existing system of inventory management in one Indonesian of public hospital is not that much efficient. Complex situations of a changing new system from third-party managed to own managed inventory made further obstacles in managing its inventory. Historical data inventory showed that hospital still holds too large amount of inventory on hand. With the same customer service level, (s,Q) proposed policy can reduce by 50% total inventory value on hand of oncology medication. Several forecasting techniques have been undertaken to seek the most suitable forecasting technique for oncology medication. Holt’s model turns to be the best technique for oncology medication because has the smallest error compared to another.
By managing inventory effectively savings could be achieved in total inventory cost. Exploring factors that might affect hospital inventory management are needed in the next study. By examining the contextual side of hospital, a new inventory model will be build to cope with all the constraints and problems that will help hospital to implement a new model to manage hospital pharmacy inventory in effective and efficient way. Further study will be done by simulating inventory policies with forecast demand to find an appropriate inventory control model for the next period.

References

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[3]Sunil Chopra, Peter Meindl, Supply Chain Management: Strategy, Planning and Operation. 4th ed, Pearson Education Inc, USA, 2010.
[4]Chuleeporn Laeiddee, “Improvement of Re-Order Point for Drug Inventory Management at Ramathibodi Hospital”, M.Sc Thesis, Mahidol Universty, Thailand, 2010
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[21]Michael Hammer, “Reengineering Work: Don’t Automate, Obliterate”, Harvard Business Review, pp. 104-112, 1990.
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FAQs

What are the issues in inventory management? ›

Common Inventory Management Problems and Solutions
  • Lack of Inventory Visibility. ...
  • Inefficient Inventory Management Process or Software. ...
  • Tracking Obsolete Material. ...
  • Identifying Incorrectly Located Materials. ...
  • Keeping up with Overstocks. ...
  • Managing Inventory Waste & Defects. ...
  • Lack of Centralized Inventory Hub. ...
  • Changing Demand.
20 May 2022

What are the importance of inventory management and inventory control in the hospital? ›

Efficient medical inventory management is crucial for the effective running of healthcare organizations. Medical inventory in hospitals involves the management of stock items used in patient care. This covers both high use/low-value items such as swabs and syringes, as well as expensive implants and surgical kits.

How can hospitals improve inventory management? ›

7 Hospital Inventory Management Techniques to Reduce Costs
  1. Collect Data from the Supply Chain. ...
  2. Assign Team Responsibilities Clearly. ...
  3. Frequently Analyze Usage Vs. ...
  4. 4 . ...
  5. Consider New Hospital Inventory Management Technology. ...
  6. Improve Recordkeeping. ...
  7. Adopt a Lean Strategy.
26 Jan 2017

Why is inventory control so vital in the hospital pharmacy? ›

Without adequate pharmacy inventory management practices, hospitals run the risk of not being able to provide patients with the most appropriate medication when it is most needed. Additionally, pharmacies' dispensing patterns and drug selection choices may have a direct effect on the affordability of care.

What are the current supply chain challenges with inventories? ›

9 reasons there are supply chain problems
  • Unpredictable consumer spending. ...
  • The just-in-time manufacturing philosophy. ...
  • Labour shortages and efficiency slowdowns. ...
  • Shipping delays. ...
  • Shipping container shortages and higher shipping costs. ...
  • Border restrictions and slowdowns. ...
  • Inconsistent virus testing and vaccine standards.

What are the two basic issues in inventory? ›

The two basic issues in inventory are how much to order and when to order. Quantity and timing are the two basic issues in inventory management.

What is inventory control in hospital? ›

When thinking about inventory control in healthcare, one could define it as the effective tracking of item movement in and out of the facility, combined with usage analysis and stock management.

What is inventory management in Pharmaceutical Industry? ›

The objective of pharmaceutical inventory management is maintaining a steady supply of pharmaceuticals to operating units and patients while minimizing the costs of holding inventory and managing procurement.

What are two or three challenges facing healthcare organizations supply and inventory management? ›

The top healthcare supply chain management challenges for provider organizations include provider preference items, a lack of supply chain health IT, and invisible costs.

How do you overcome challenges in inventory management? ›

20 Solutions to Overcome Inventory Management Challenges
  1. Centralized Tracking: Consider upgrading to tracking software that provides automated features for re-ordering and procurement. ...
  2. Transparent Performance: ...
  3. Stock Auditing: ...
  4. Demand Forecasting: ...
  5. Add Imagery: ...
  6. Go Paperless: ...
  7. Preventive Control: ...
  8. Measure Service Levels:
4 Feb 2022

What strategies can be used to improve inventory management? ›

9 Strategies to Improve Inventory Management
  • Pick the right inventory management platform.
  • Use SaaS cloud applications.
  • Strive for inventory optimisation.
  • Deploy real-time analytics.
  • Use individual supply and demand plans.
  • Use suppliers that best suit your business.
  • Make use of mobile technology.
16 Jun 2015

What is the role of inventory in pharma supply chain? ›

The solution adopted by many pharmaceutical industries is to carry a huge inventory in the supply chain to ensure a fill rate close to 100%. However, ensuring 100% product availability at an optimal cost represents a huge challenge unless the supply chain processes are streamlined towards customer needs and demands.

Why is inventory important in hospitals? ›

An effective inventory management system not only allows a healthcare organization to track the use and availability of these instruments, it also reduces the chances of loss and theft. Further, a medical organization can more efficiently manage rotation of the instruments between surgery, sterilization, and storage.

Who is responsible for maintaining the inventory in the pharmacy? ›

everyone working in the pharmacy is responsible for maintaining the inventory stock. Along with ordering stock, pharmacy technicians help manage the third-party billing process.

What are the 5 biggest supply chain issues? ›

Here are five major challenges that companies continue to face in their supply chains–and the solutions that will help logistics providers prepare for the future.
  • 1 - Huge E-commerce Growth. ...
  • 2 - Sudden Shortages. ...
  • 3 - Centralized Inventory. ...
  • 4 - Limited or Insufficient Visibility. ...
  • 5 - Patchwork Logistics.
3 May 2022

What are the 7 key issues of supply chain management? ›

The following are the 7 most important objectives of Supply Chain Management.
  • Improving Efficiency. ...
  • Improving Quality. ...
  • Optimising Transportation and Logistics. ...
  • Reducing Costs. ...
  • Enhancing Customer Satisfaction. ...
  • Improving Distribution. ...
  • Maintaining Better Coordination.

What are the five key issues of supply chain management? ›

Key Takeaways

The five most critical elements of SCM are developing a strategy, sourcing raw materials, production, distribution, and returns. A supply chain manager is tasked with controlling and reducing costs and avoiding supply shortages.

What are three factors that contribute to inventory issues? ›

Let's look at the main factors that can affect inventory processes.
  • Financial Factors. Factors such as the cost of borrowing money to stock enough inventory can greatly influence inventory management. ...
  • Suppliers. Suppliers can have a huge influence on inventory control. ...
  • Lead Time. ...
  • Product Type. ...
  • Management. ...
  • External Factors.
19 Jul 2017

What is one of the greatest challenges in managing inventory? ›

Poor inventory visibility

This is one of the biggest challenges in inventory management. As a business, you need to know the real-time status of stocks in your inventory. No matter where the goods are, you must keep a keen track of them.

What are the 3 major inventory management techniques? ›

The three most popular inventory management techniques are the push technique, the pull technique, and the just-in-time technique. These strategies offer businesses different pathways to meeting customer demand.

What are the 5 steps to effective inventory system? ›

5 Steps to Successful Inventory Management
  • Create a System to Get Accurate and Accessible Information on Your Inventory. ...
  • Create a Unique Process Customized for Your Business Type. ...
  • Keep an eye on Contemporary trends in the industry. ...
  • Be prepared for fluctuations in supply and demand.
29 Sept 2021

What are the 4 methods of inventory? ›

The four main inventory valuation methods are FIFO or First-In, First-Out; LIFO or Last-In, First-Out; Specific Identification; and Weighted Average Cost. We'll dive deeper into these – but first, let's go over some basics.

Who is responsible for hospital inventory? ›

Hospitals and large healthcare organizations are responsible for keeping track of a large amount of inventory, including medical equipment and supplies, patient prescriptions, and other health and wellness products.

How supply chain management works in hospital? ›

In Hospitals Integrated Supply Chain should be implemented to meet the objectives. The Supply Chain ensures proper linkage of hospitals department, operations, revenue cycle. The Supply Chain can be visualized as a back end program running which is necessary to integrate all the different processes together.

Why is inventory management important in pharmaceutical industry? ›

Efficient inventory management enhances gross profits and net profits by reducing the cost of procured pharmaceutical products and associated operational expenses. In addition, cash flow will improve upon saving on purchasing and storing less costly products.

Why is inventory management important in healthcare? ›

Inventory Management has a vital role in the Healthcare Industry, especially when people's lives are at stake. The Inventory Management Software lets you know the detailed information on medicines batches & stock. It is also very useful in maintaining the doctor's equipment.

Why inventory is important in pharmaceutical industry? ›

Tracking inventory is important because it ensures that shipment reaches its destination on time & it shall not be compromise accuracy. Pharmaceutical manufacturing companies invest a lot of resources to make medicines. These medicines can cost hundreds of thousands of dollars.

What are the 4 biggest challenges facing the healthcare sector? ›

4 Challenges Facing the Health Care Industry
  • A Period of Sweeping Changes. ...
  • Challenge 1: Information and Service Integration. ...
  • Challenge 2: Effective Payment Model Discovery and Implementation. ...
  • Challenge 3: Protecting the Devices That Protect Public Health. ...
  • Challenge 4: The Search for a Win-win Outcome with Pharmaceuticals.

What are the 4 challenges of inventory planning? ›

Challenges in Inventory Management
  • Inability to locate the inventory stocks. ...
  • Choosing a manual inventory process. ...
  • Outdated products. ...
  • Analyzing the market demand. ...
  • Overstocking problems. ...
  • Inability to manage inventory waste and defects. ...
  • Lack of a centralized inventory hub. ...
  • Expanding product range.
6 May 2022

What are the 4 questions of inventory management? ›

Those questions are:
  • How do I manage a warehouse?
  • How do I track inventory in multiple locations?
  • How do I get the best value for my money with inventory control software?
  • What is the best way to manage inventory?
  • What results can I expect from using inventory management software?
27 Apr 2019

What is KPI in inventory management? ›

Key performance indicators (KPIs) in inventory management are metrics that help you monitor and make decisions about your stock. In inventory management, KPIs matter because they offer information about turnover, sales, demand, costs, process success, relationships and more.

What is the 80/20 inventory rule? ›

The 80/20 rule states that 80% of results come from 20% of efforts, customers or another unit of measurement. When applied to inventory, the rule suggests that companies earn roughly 80% of their profits from 20% of their products.

What does an issue mean in inventory? ›

Issue. The inventory is usually issued from a warehouse when it is required in the production activities. " Issue" refers to the behavior taking an object out of a warehouse. Issue is performed with issue slips used or unused.

What are three factors that contribute to inventory issues? ›

Let's look at the main factors that can affect inventory processes.
  • Financial Factors. Factors such as the cost of borrowing money to stock enough inventory can greatly influence inventory management. ...
  • Suppliers. Suppliers can have a huge influence on inventory control. ...
  • Lead Time. ...
  • Product Type. ...
  • Management. ...
  • External Factors.
19 Jul 2017

What is one of the greatest challenges in managing inventory? ›

Poor inventory visibility

This is one of the biggest challenges in inventory management. As a business, you need to know the real-time status of stocks in your inventory. No matter where the goods are, you must keep a keen track of them.

What are the problems that come with poor inventory management? ›

Poor inventory management can have significant consequences including: Higher holding costs. The longer you hold inventory, the higher your costs. Thus, without good inventory management and information, you may stock up on too much of a product, erode cash flow, and risk holding dead stock that has become obsolete.

What are some examples of inventory errors? ›

If no one adjusts this number to match actual costs, then the inventory will be valued at a cost that does not match actual costs.
  • Incorrect Inventory Layering. ...
  • Incorrect Part Number. ...
  • Cycle Counting Adjustment Error. ...
  • Customer-Owned Inventory. ...
  • Consignment Inventory. ...
  • Improper Cutoff. ...
  • Transfer Imbalance.
18 Aug 2022

What are the reasons for inventory errors? ›

Inventory discrepancies can be caused by a multitude of factors, such as warehouse receiving errors, misplaced or lost inventory, inaccurate records of returns, using outdate warehouse technology, and poorly trained employees.

How do you fix inventory shortages? ›

8 Ways to Fix Shortage Issues
  1. Expedite Parts. ...
  2. Improve Forecasting. ...
  3. Improve Lead Time Accuracy. ...
  4. Eliminate Single Point Failures. ...
  5. Develop a Shortage Attack Team (or better shortage management processes) ...
  6. Improve Supplier Collaboration. ...
  7. Ensure accurate inventory data. ...
  8. Regularly update PFEP.

What are five effects of poor inventory control to an organization? ›

How Poor Inventory Management Affects Your Business
  • 1) Imbalanced Inventory. If the inventory is not managed well, then it becomes hard to maintain a balanced stock. ...
  • 2) Delayed Delivery of Orders. ...
  • 3) Increased Costs. ...
  • 4) Unsatisfied Customers. ...
  • 5) Wasted Time.
29 Jun 2017

What are the 5 biggest supply chain challenges? ›

Here are five major challenges that companies continue to face in their supply chains–and the solutions that will help logistics providers prepare for the future.
  • 1 - Huge E-commerce Growth. ...
  • 2 - Sudden Shortages. ...
  • 3 - Centralized Inventory. ...
  • 4 - Limited or Insufficient Visibility. ...
  • 5 - Patchwork Logistics.
3 May 2022

What are the greatest challenges you have faced in supply chain management? ›

The following are 2022's biggest supply chain challenges faced by product-based businesses from all over the globe.
  • Material scarcity. ...
  • Increasing freight prices. ...
  • Difficult demand forecasting. ...
  • Port congestion. ...
  • Changing consumer attitudes. ...
  • Digital transformation. ...
  • Restructuring. ...
  • Inflation.
17 Mar 2022

What are the 4 questions of inventory management? ›

Those questions are:
  • How do I manage a warehouse?
  • How do I track inventory in multiple locations?
  • How do I get the best value for my money with inventory control software?
  • What is the best way to manage inventory?
  • What results can I expect from using inventory management software?
27 Apr 2019

How can the inventory management process be improved? ›

Tips for managing your inventory
  1. Prioritize your inventory. ...
  2. Track all product information. ...
  3. Audit your inventory. ...
  4. Analyze supplier performance. ...
  5. Practice the 80/20 inventory rule. ...
  6. Be consistent in how you receive stock. ...
  7. Track sales. ...
  8. Order restocks yourself.

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