A risk is a problem that may or may not arise over the course of your project. It’s important to identifyrisks in project managementand mitigate them at the project planning phase rather than be caught off guard later. Hold a meeting or ask for insight from all team members about the risks you should consider.Step 8: Do a risk assessment
Areas of risk include:
- Project Scope
- Resources (personnel, financial, and physical)
- Project delays
- and Failures of Technology or Communication
There’s no way to control for all potential risks, but thinking through them ahead of time can save you fromproject failure.
Step 9: Communicate the project plan
Once you’ve compiled your project plan, make sure to communicate it clearly to the team and all other stakeholders. You may have created aproject communication planwhen you put together your project schedule. If not, do it now!
Establishing solid communications channels and expectations for project communication is crucial. As a project manager, be sure to model the kind of communication you expect from all stakeholders.
Main components of the project management plan
At its basic level, an example of a project plan consists of three components. Creating a list of all these components to help inform your project management plan.
Activities
What are the things your team will need to do in order to get the project done? Activities in your project plan include things like
- measuring progress
- delegating tasks
- allocating resources
- time trackingspent on project tasks
- communicating effectively.
Tasks
For anytask management, the project is broken down into tasks. These are smaller jobs that make up the bigger picture of your project. Having incremental goals makes measuring success and addressing bottlenecks easier, and identifying these tasks is essential to crafting your project management plan.
Resources
What are you working with? Your resources include your budget, of course. It’s also important to understand your human and material resource requirements. How many people will need to work on this project and will you need to hire temporary workers or subcontractors? What physical or digital materials are required and where will those things come from?
How project planning software can help plan projects
A successful project management plan involves effectively organizing all the activities, tasks, and resources that make up your project. Trying to do all this with a collection ofspreadsheets that are terrible for project managementand shared documents or worse with notebooks, pens, and sticky notes is overwhelming and inefficient.
Project planning softwarecan simplify your project planning from start to finish, giving you theproject management featuresand transparency in the project you need to not only create an excellent project management plan but to actually manage your project well. Good project management software allows you to perform administrative tasks more quickly and efficiently, freeing up time to focus on the actual project.
Project management software can also facilitate effective communication within and among teams, help you track key performance factors, store all project data in a central location, and allow you to generate reports on your project along the way.Many of yourproject management challenges, particularly with planning, can be overcome with a capable and efficient project management tool.
Kissflow Projectcan be the solution for you!
Kissflow Project
- is simple and intuitive to use,
- frees you from constantly tracking teammates,
- offers multiple views to visualize projects
- provides “Done”, “In-Progress”, and “On Hold” states for clarity on status,
- gives you access to powerful reports to make data-driven decisions, and
- reminds you when tasks near their deadlines.
There’s a whole lot more to Kissflow Project. Sign up for free today to get acquainted with its simple yet powerful capabilities!
